Difference: Exec_meeting_2 (1 vs. 5)

1. 1. 2013 Joint Symposium & Exhibition http://www.flavs.org/ (Suman will look into hotel, Yuehai Yang and Ricardo will provide rides)

1. 1. JLab Annual User Group Meeting https://wiki.jlab.org/cugwiki/index.php/Annual_User_Group_Meeting (Ricardo will look into it)

• • AVS-sponsored Student Award Nominations 2013 brief info (Yuehai)
    • http://www.avs.org/about-awards/nomination-procedures-student.aspx

• • Support and encourage participation in Department Research Competition
  • Relevance of Physics Department Graduate Student Awards (Best TA Award, Best Graduate Student Award, Best Doctoral Graduate Award) might be more appropriate for the Physics Department Graduate Student Meetings or individual students as opposed to the Potential AVS Chapter
  • AVS-sponsored Student Award Nominations 2013 brief info (Yuehai)

1. 1. 2013 Joint Symposium & Exhibition http://www.flavs.org/

• • • Funding sources (volunteer AVS member)

• • Pick week to hold January General Meeting (send out Doodle Survey)

• • Ideas for January events to vote on
    • CV/ Resume lunch: Students bring their lunch, resume draft/s, and CV draft/s to ask for input, advice, offer corrections, etc.
    • other ideas?
  • Plan next Executive Committee meeting for the first week of February?

• • AVS Student Award Nominations 2013 (volunteer AVS member)
    1. Graduate Research Award
    2. Dorothy M. & Earl S. Hoffman Award
    3. Nellie Yeoh Whetton Award
    4. Russell & Sigurd Varian Award
    5. Division awards?

1. Conference Participation and Attedance
   1. 2013 Joint Symposium & Exhibition http://www.flavs.org/
      • Free registration for students

• • • Carpooling & group rate for hotel? (volunteer AVS member)
    • Bring resumes/ CVs
  1. JLab Annual User Group Meeting https://wiki.jlab.org/cugwiki/index.php/Annual_User_Group_Meeting
     • Free registration for students
     • When: May 29 - 31 2013
     • Where: Jefferson Lab
     • Funding sources (volunteer AVS member)
  2. The 57th International Congress on Electron, Ion, and Photon Beam Technology and Nanofabrication (EIPBN) http://eipbn.org/students/
     • When: May 27 - 31 2013 http://eipbn.org/wp-content/uploads/2009/12/EIPBN-2103-Poster.pdf
     • Where: Nashville, Tennessee
     • Funding sources (volunteer AVS member)
  3. International Workshop on Nuclear Dynamics and Thermodynamics (IWNDT) http://iwndt.tamu.edu/#
     • When: August 19 -22 2013
     • Where: Texas A&M University, College Station, Texas
     • Funding sources (volunteer AVS member)

1. Preparation for January General Meeting
   • Our application should be reviewed during the AVS Board of Director's Meeting 01/27/13
   • Use future event introductions as platform to recruit new AVS members
   • Lottery for AVS members who regularly attend events
   • Ideas for events to vote on
     • CV lunch
     • Resume lunch

Meeting Outline

1. Awards and Recognition
   • Support Department Research Competition
   • Discussion of new awards
     1. Best TA Award (renew it, comments from Department Chair)
     2. Best Graduate Student Award (by evaluating peer reviewed publications, academic performance and others)
     3. Best Doctoral Graduate (per semester)
2. Discuss attendance and participating in 2013 Joint Symposium & Exhibition
   • When: March 4 - 5 2013
   • Where: University of Central Florida, Orlando, FL
   • Poster abstract submission deadline: 01/21/13 FLAVS13_Student_Abstracts.pdf
   • Carpooling & group rate for hotel? (volunteer to contact)
3. Ideas to vote on for next event
   • Use event introduction as platform to recruit new members
   • Lottery for AVS members who regularly attend events?